Entry-level Document Formatting, Transcription Specialist

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Job Description:

  • Convert scanned PDFs into editable Microsoft Word documents matching the source layout, tables, spacing, headings, line breaks, and structure
  • Recreate typed notes, tables, bilingual sections, complex layouts, and occasional handwriting
  • Use OCR outputs or request OCR support, then clean, format, and verify documents in Word
  • Follow written style and formatting guidelines for consistency
  • Handle medical documents confidentially and responsibly
  • Flag unclear or illegible content and document uncertainties
  • Perform line-by-line quality checks before submitting work

Requirements:

  • Advanced Microsoft Word skills, especially tables, tabs, spacing, page layout, headers/footers, and styles
  • Excellent attention to detail and comfort with meticulous, repetitive work
  • Intermediate English proficiency for reading, writing, guidelines, labels, and communication
  • Experience handling medical, legal, or technical documents with complex formatting preferred
  • Familiarity with OCR tools such as ABBYY FineReader or Adobe Acrobat Pro preferred
  • Basic image editing skills helpful for improving readability in difficult scans

Benefits:

  • Equal-opportunity employer committed to diversity and inclusion in the workplace
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