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Office Administrator
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Office Administrator
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Position Summary
We are seeking a reliable, organized, and personable Office Administrator to support our bookkeeping and day-to-day office operations. This position is ideal for someone who is detail-oriented, comfortable working with numbers and Microsoft applications, and enjoys interacting professionally with customers, vendors, and team members.
Key Responsibilities
Manage bookkeeping activities, including invoices, payments, receipts, and account records.
Process and organize financial documentation accurately and in a timely manner.
Maintain organized electronic and paper filing systems.
Answer and direct incoming phone calls in a professional and friendly manner.
Respond to emails and communicate effectively with customers, vendors, and employees.
Provide general administrative and office support as needed.
Enter and maintain information accurately in company systems and spreheets.
Use Microsoft Office applications, including Outlook, Word, Excel, and other Microsoft tools as required.
Assist with follow-up on outstanding invoices and payments.
Maintain confidentiality and handle company and financial information with discretion.
Perform other administrative and accounting-related duties as assigned.
Qualifications & Skills
Previous bookkeeping experience preferred.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Professional and friendly people skills with the ability to interact effectively with customers, vendors, and coworkers.
Comfortable answering phones and handling multiple tasks.
Proficient with email and Microsoft Office applications, particularly Outlook and Excel.
Strong attention to detail and accuracy.
Ability to work independently while also being a team player.