Sales Site Inspection Coordinator - Signia by Hilton Indianapolis

About the position

Exciting news from Hilton as they expand their Signia by Hilton Portfolio with the upcoming launch of Signia by Hilton Indianapolis in the Fall of 2026. This 800-room property will serve as a cornerstone hotel connected to the Indiana Convention Center. An opportunity awaits as the pre-opening sales team is on the lookout for a Sales Site Coordinator to join their vibrant team. Join this dynamic opportunity and be part of something extraordinary. Pre-Opening offices are based out of Pan Am Plaza in Indianapolis. Will be on property once hotel offices are open.

Responsibilities

• Coordinates and executes group sales site visits for the Signia by Hilton Indianapolis property consisting of nearly 100,000 square feet of meeting space and 800 guest rooms.
• Works in conjunction with the Operations Teams and Sales Managers to ensure a flawless execution of each inspection.
• Coordinates Projects and activities. This may involve attending meetings, researching companies/clients and acting upon assigned duties to coordinate the assigned project.
• Maintains communication with departments involved in the assigned project/activity.
• Manages Site Inspections from start to finish. Ability to multi-task is key.
• Performs clerical work as assigned – Create Reservations, Purchase VIP gifts, Assign Transportation, Requests, Distribute Calendar Invites to Appropriate Personnel & Vendor Relations.
• Negotiates Costs Associated with Vendors.
• Handles Daily Correspondence on Behalf of the Department.
• Uses of Email System to Deliver and Accept Emails.
• Uses of Various Microsoft Software to Implement Projects as Related to Each Site Visit.
• Creates Banquet Event Orders within Delphi and distributes appropriately.
• Partners with In House Vendors.
• Attends all mandatory meetings.
• Maintains an organized environment.
• Maintains an appropriate par of client gifts.
• Maintains a good working relationship with other departments, employees, and guests.
• Researches companies coming in to site to better understand needs of group.
• Researches competing hotels to better understand competitive set.
• Collaborates with Director of Food and Beverage to comprise menu for site visits.

Requirements

• Minimum of 1+ year of sales experience in a support role within a hotel sales or operations department
• Proficiency in Microsoft Office required
• Highly organized and detail-oriented, with strong time management skills
• Ability to quickly learn and adapt to new systems and software as needed

Nice-to-haves

• Experience with Delphi FDC or similar event management systems preferred
• Understanding of the group client site inspection process within a large-scale convention hotel environment preferred
• Previous sales management experience in a smaller-scale hotel, with a desire to transition into a large convention (“big box”) setting, is a plus

Benefits

• Access to pay when you need it through DailyPay
• Medical Insurance Coverage – for you and your family
• Mental health resources including Employee Assistance Program
• Best-in-Class Paid Time Off (PTO)
• Go Hilton travel program: 100 nights of discounted travel
• Parental leave to support new parents
• Debt-Free Education: Team Members will have access to a wide variety of educational credentials through our partnership with Guild Education, including: college degrees and professional certifications
• 401K plan and company match to help save for your retirement
• Hilton Shares: Our employee stock purchase program (ESPP) - you can purchase Hilton shares at a 15 percent discount
• Career growth and development
• Team Member Resource Groups
• Recognition and rewards programs